Privacy Policy

1. Introduction

Welcome to Volio ("we," "us," or "our"). Volio ("the Service") is a career journaling app for driven, career-minded individuals in the professional workplace. This Privacy Policy explains how we collect, use, disclose, and secure your information when you use our web-based application and related features. Your privacy is important to us, and we are committed to protecting your personal information.

2. Information We Collect

We collect the following types of information to provide and improve the Volio service:

• Basic User Information: First name, last name, and email address.
• Occupational Information: Current job title.
• Journal Content: Entries describing your work experiences, including written text and transcribed audio.

3. How We Collect Information

We obtain information by the following means:

• User Input: Direct input provided by you through forms, text, or audio submissions.
• Third-Party Integrations: Data collected through integrated services such as authentication providers.

4. Use of Your Information

We use your information only as necessary to operate and improve Volio, specifically:

• Enabling you to submit and manage journal entries.
• Providing you with automated analyses and summaries of your work experiences.
• Identifying relevant skills based on your entries to support your career growth.
• Authenticating and securing your account.
• Ensuring security and integrity of our services.

5. Sharing of Information

We do not sell your personal data. We share your information only with trusted third parties who help us deliver our services and only to the extent necessary for their services to function:

• Auth0 (Authentication): Basic user information is shared to authenticate you and manage access to your Volio account.
• OpenAI (Analysis): Journal content (entries) is shared with OpenAI's AI models for processing, summarization, and skill extraction.

These third parties are contractually obligated to protect your data and use it solely for the services they provide to us.

6. Data Security

We employ industry-standard technical and organizational measures to protect your information. These security measures include:

• Encryption of data during transmission, processing, and at rest.
• Database encryption ensures that only you can access the underlying content of your journal entries.
• Access controls to limit who can access user data.

Despite our best efforts, no security measures are perfect or impenetrable. If we detect a breach of security, we will notify affected users promptly as required by law.

7. Your Rights

You have the following rights with respect to your personal information:

• Right to Know: Request information about the categories and specific pieces of personal information we collect about you.
• Right to Access: Obtain a copy of your personal information.
• Right to Delete: Request deletion of your personal information, subject to certain legal limitations.
• Right to Correct: Request correction of inaccurate or incomplete information.

To exercise any of these rights, please email us at privacy@volio.ai. We will respond as required by applicable law.

8. Children's Privacy

Volio is intended for use by adults in the professional workplace. We do not knowingly collect personal information from individuals under the age of 18. If we learn that a child has provided personal information, we will take steps to delete such information promptly.

9. Compliance with Laws

Volio is committed to complying with all applicable U.S. privacy laws and regulations governing the collection, use, and retention of personal data. Volio does not target users outside the United States.

10. Updates to this Policy

We may update this Privacy Policy from time to time. When we make significant changes, we will notify you by email or through the application. The date at the top of this page indicates when this Policy was last revised.

11. Contact Information

If you have any questions about this Privacy Policy or your rights, please contact us at:

Email: privacy@volio.ai